Safe Working Practice

This page sets out how Occupational Therapists will ensure that they remain safe whilst at work.

Statement 1

Occupational therapy staff should take responsibility for systematically assessing and managing the risks involved in providing a service.

  1. All staff have a responsibility to maintain safe working practices and where appropriate draw any risks to the attention of Managers and Senior Staff.
  2. The occupational therapy service will follow Guernsey Council policies in identifying and managing real or potential risks.
  3. All occupational therapy staff have a responsibility to be aware of the above policies and procedures.
  4. All departments are subject to annual risk reporting and identified risks will be recorded on the Council Risk Register.
  5. Occupational therapists will undertake risk assessment where risks are a necessary part of occupational therapy intervention, e.g. home visits, manual handling.
  6. All occupational therapy staff will comply with the Guernsey Council incident reporting procedure and fully co-operate with investigation of any such incident that occurs.

Statement 2

Occupational therapy staff who are lone workers or working alone away from their base will take reasonable care of themselves and other people affected by their work.

  1. All lone workers will follow the recommendations of the Guernsey Council lone working policy.
  2. All occupational therapy staff will comply with the local reporting/monitoring system of lone workers in their area; see occupational therapy service lone working procedure.

Statement 3

Occupational therapy staff will maintain an approach to manual handling that abides by the law but should also facilitate active rehabilitation of people in their care, thus enabling them to exercise control and autonomy in their lives.

All occupational therapy staff will attend mandatory manual handling training annually.All staff will follow the Guernsey Council manual handling policy and guidelines.

Occupational therapists will make themselves aware of or complete formal risk assessments of patients to ensure assistance is provided safely where required.

Ensure outcome of risk assessment is documented.

Ensure manual handling regimes are sensitive to needs and wishes of patients and their carers.

Ensure staff who are untrained or have muscular-skeletal problems do not perform tasks which will put them at risk.

Statement 4

Occupational therapy staff will use all equipment appropriately and with regard to the safety of staff and patients.

All staff will:-

 Equipment procedure

TaskProcessAppendixForm (location)Send to:Notes/Contact info
Existing EquipmentComplete assessment to identify appropriate equipment Check catalogue or store to establish whether in stock. Complete requisition form in full.  Use appropriate catalogue.5.1Pad per therapistFax to CES (original in file)Maybe email option soonOccupational Therapy manager to ensure therapists are on authorised prescriber list held by Carl Beardsmore. Contact CES to Book 'authorised Prescribers' Training. CES (Tel: 528163) Mgr Paul Stretton (669233)
New equipmentComplete assessment to identify appropriate equipment For equipment under £250, complete requisition form in full, detailing supplier information, product code and cost. Obtain manager authorisation on For equipment over £250, complete Occupational Therapy clinical reasoning report and submit to children equipment sub-group (held monthly). Orders requiring urgent agreement should be discussed with Occupational Therapy manager5.1 Fax to CES (original in file)Maybe email option soonProvide completed requisition with report to equipment subgroup and this will be faxed directly to the store if the provision is approved.The report will be returned to the therapist detailing the outcome and action required.
Collection of Equipment onlyComplete form and tick collection5.1 ÔCES 
Design of special equipment (consult with manager)Complete form for CES(or refer to REMAP)5.2CES Occupational Therapy Technician ReferralÔCES 
Wheelchair/BuggyComplete Wheelchair Application form if eligible to provision from EMC ie. permanent disability.If not eligible from EMC, consult Occupational Therapy manager and follow procedure for equipment provision 5.45.4 EMCCESNeed to attend accredited prescriber Training and gain PIN Number
Mobile HoistsSlingsFollowing assessment, follow equipment provision procedure. Orders to be placed with CES. (Equipment not yet in CES catalogue)5.1CES requisition formÔCESJoint visits can be booked for assessment and demonstration

Fund raising procedure

TaskProcessAppendixForm (location)Send to:Notes/Contact info
Fund Raising AccountCheques from Voluntary Agencies in response to fund raising must be made payable to: "Parkfield Voluntary Grants Account". To arrange payment to a supplier or the client, complete form7.1Parkfield Voluntary Grants Account Memo Admin Mgr.Ô Admin MgrAttach to form any covering letter you want to be sent with the cheque.
Funder FinderComplete form7.2Funding Search QuestionnaireÔ DISFor i Disability Information Service to search for Voluntary/Charitable funding.